PRIVACY POLICY – FUTURE 4.0

Privacy notice

This website (“Site”) is owned and operated by SAŠA incubator Ltd., Šaleška cesta 2A, 3320 Velenje, Slovenia; Vat No: 16705327; Business identification number: 2332655000; Account number: IBAN SI56 6100 0002 1153 137 (“Organizer”).

SAŠA incubator is committed to respecting and protecting your privacy. We comply with national data protection legislation and the General Data Protection Regulation (GDPR) which ensures that your data is:

• processed fairly and lawfully,
• kept secure, and
• processed only when necessary for as long as necessary.

This privacy policy applies to each SAŠA incubator website, event, app and other service (each, a “Service”) that refers or links to this privacy policy. This privacy policy may be supplemented by additional privacy statements, terms or notices provided to you. SAŠA incubator, that owns or administers the Service, as identified therein, is the primary controller of your personal information provided to, or collected by or for, the Service.

 

General

Your personal data (e.g. title, name, home address, email address, phone number, bank details, credit card number) are processed by the SAŠA incubator (‘’Organizer’’) only in accordance with the provisions of data privacy laws. The following provisions describe the type, scope and purpose of collecting, processing and utilizing personal data. This data privacy policy applies only to our ‘’Service’’. If links on our web pages route you to other pages, please inquire there about how your data are handled in such cases.

The Organizer assures that it has been using his best efforts to process Personal Data with respect to the privacy of persons, whose data are processed and to the highest standards of security of Personal Data processing. The Organizer assures that it has taken proper legal measures to ensure the security of Personal Data. In the event of any questions about the collection, use, and/or disclosure of User’s personal data, User may contact the responsible person authorized by the Organizer: Ana Anžej, [email protected].

Like most website operators, the Organizer collects non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. The Organizer’s purpose in collecting non-personally identifying information is to better understand how visitors use its Website. From time to time, the Organizer may release non-personally-identifying information in the aggregate, e.g., by publishing a report on trends in the usage of its Website.

The Organizer also collects potentially personally-identifying information like Internet Protocol (IP) addresses. The Organizer does not use such information to identify its visitors, however, and does not disclose such information, other than under the same circumstances that it uses and discloses personally-identifying information, as described below.

Personal data

Your personal data, insofar as these are necessary for this contractual relationship in terms of its establishment, organization of content and modifications, are used exclusively for fulfilling the contract. For services to be rendered, for instance, your name and email address must be relayed to the Organizer.

Without your explicit consent or a legal basis, your personal data are not passed on to third parties outside the scope of fulfilling this contract. 

Personal Data of Users shall be processed for the purposes of organization of the conference, provision of electronic services on the Website, for marketing purposes and for the purpose of any possible financial settlements. The legal basis for the processing of data shall be as follows:

• necessity to perform the agreement, i.e. organizing the Conference, invoicing and taxation; 
• legitimate interest of the Organizer, such as creating a social network, direct marketing of own products or services, sending a newsletter, securing evidence to protect against claims or establishing and pursuing claims for business activity, evaluation of the quality of services, market research, statistical purposes, in particular to improve the provided services. Personal data may be processed for direct marketing purposes until the objection to such processing is raised;
• protect the vital interests of the data subject –with regard to the sole request of that person, i.e. in the case of requesting a conference invitation for submission to a visa application;
• User’s consent –i.e. in the case of the processing of Personal Data for marketing purposes for users not participating in the conference as well as other scopes and cases specified each time in the content of the consent expressed by the Participant. The User may revoke their consent at any time.

Providing Personal Data is voluntary, but necessary to Register for the Conference. Failure to provide data may result in the inability to register for the Conference.

The Organizer  processes or may process including but not limited to the following User’s Personal data that may be provided voluntarily by the User during Registration for the Conference: 1) first and last name, 2) address of residence, 3) social website addresses, 4) electronic addresses; 5) telephone number 6) company name. 

The Organizer stores the Personal Data in the Users’ database in order to facilitate the organisation of the Conference. The Organizer reserves the right to store and process the Users’ Personal Data in order to facilitate the organisation of further editions of the Conference.

Personal Data will be stored for the period necessary to achieve the above-mentioned purposes.

The recipients of Personal Data are persons authorised by the Organizer to process data as part of their employment duties, subjects, from whom the Organizer orders services entailing the need to process data (processing subjects). Personal Data may be made available to entities maintaining accounting for the Organizer, entities conducting business in the field of business processes, i.e. IT support.

The User, whom Personal Data are processed, has the right to request the Organizer to provide the User with access to such data, as well as to correct, remove, limit the processing or object against the processing of their data.

Third party services

This Privacy Policy only applies to information collected by the Organizer. This Privacy Policy does not apply to the practices of companies that the Organizer does not own or control, or employees that does not manage. The Website contains links to third party websites. Any information you provide to, or that is collected by, third-party sites may be subject to the privacy policies of those sites, if any. We encourage you to read such privacy policies of any third-party sites you visit. It is the sole responsibility of such third parties to adhere to any applicable restrictions on the disclosure of your personally-identifying information, and the Organizer and its affiliates shall not be liable for wrongful use or disclosure of your personally-identifying information by any third party.

Cookie Policy

A cookie is a string of information that a Website stores on a visitor’s computer, and that the visitor’s browser provides to the Website each time the visitor returns. The Organizer uses cookies to help identify and track visitors, their usage of the Website, and their Website access preferences.

After first visit on our Website we will notify you and ask you for permission to use our cookies through banner on the top of our webpage. If you allow us to use cookies, please click “Accept” on the right side of the banner. Website will remember your setting for your next visit.

Two basic types of cookies are used by the Site:

• session cookies -these are temporary files stored on the User’s Device until logging out, leaving the Site or closing the Software; 
• permanent cookies -these are files stored on the User’s Devices for a specific period determined in the parameters of cookie files or until deleted by the User

All or some of the following types of cookie files can be used by the Site:

• “necessary” cookies that enable the Users to use the services offered by the Site, 
• “performance” cookies used to gather information on the use of the Site’s websites;
• “functional” cookies used to save the settings and customize the User’s interface, such as language, font size or Website layout; 
• “advertising” cookies that provide the User with advertising content more suited to their interests

Visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using the Website, with the drawback that certain features of the Website may not function properly without the aid of cookies.

Google Analytics

For the purposes of market research and research on the behaviour and preferences of Users in order to improve the quality of services provided by the Organizer, the Organizer may collect and analyze the statistics about the behavior of visitors to the Website. The user hereby represents that he may use tools for the analysis of traffic on the Site, such as Google Analytics and similar. 

This Website uses Google Analytics, a web analysis service of Google Inc. (Google). Google Analytics uses cookies, i.e. text files stored on your computer to enable analysis of Website usage by you. Information generated by the cookie about your use of this Website is usually transmitted to a Google server in the United States and stored there. In case of activated IP anonymization on this Website, however, your IP address is previously truncated by Google within member states of the European Union or in other states which are party to the agreement on the European Economic Area. Only in exceptional cases is a full IP address transmitted to a Google server in the United States and truncated there. On behalf this Website’s owner, Google will use this information to evaluate your use of the Website, compile reports about Website activities, and provide the Website’s operator with further services related to Website and Internet usage. The IP address sent from your browser as part of Google Analytics is not merged with other data by Google. You can prevent storage of cookies by appropriately setting your browser software; in this case, however, please note that you might not be able to fully use all functions offered by this Website. In addition, you can prevent data generated by the cookie and relating to your use of the Website (including your IP address) from being collected and processed by Google, by downloading and installing a browser plug-in from the following link:http://tools.google.com/dlpage/gaoptout?hl=en

This Website uses Google Analytics with the extension “anonymizeIP()”, IP addresses being truncated before further processing in order to rule out direct associations to persons.

Social media cookies and plugins

The Organizer also uses other technologies on the Website which allows the Organizer and Third Party Providers to offer users a more personalized and engaged web experience, e.g. by offering advertisements on social media channels that are more relevant to the user or by allowing the user to share content on the Website via social media. The Organizer therefore uses the following technologies:

Facebook pixels

Facebook pixels are small pieces of software and are nearly invisible pixel-sized “dots” on the Website which creates a link between the user’s visit to the Website and Facebook. When the pixel loads, Facebook places a so-called “fr”-cookie on the computer, which helps Facebook to provide the user with more personalized advertisements, but also to measure and improve advertisements. This cookie has a lifespan of 90 days. More information on Facebook cookies can be found here: https://www.facebook.com/policies/cookies/.

Social plugins 

Social plug-ins are small pieces of software which create a link between the user’s visit to the Website and the social media platform of a Third Party Provider. The social plug-in will let the Third Party Provider know that the user has visited the Website and may let the Third Party Provider receive cookies it has placed on your computer beforehand. The Website uses the social plug-ins of the following Third Party Providers:

• Facebook (https://developers.facebook.com/docs/plugins) 
• Google (https://developers.google.com/+/web/) 

Click on the URL’s next to each of these Third Party Providers to learn more about their plug-ins. Note that the Organizer has no control over how these social plug-ins work, the data that they collect or what the Third Party Provider does with this information.

 

Changes

SAŠA incubator reserves the right to change, modify, add or remove portions of these Privacy Policy in its sole discretion at any time and without prior notice. Please check this page periodically for any modifications. Your continued use of this Site, following the posts or any changes will be considered as acceptance of the changes.

 

Where to lodge a Complaint

If you are under impression that your personal data has been misused or mishandled, you can make a complaint to data protection authority:

Information Commissioner of the Republic of Slovenia

Dunajska cesta 22

SI-1000 Ljubljana

 

Phone: 00386 1 230 97 30

Fax: 00386 1 230 97 78

E-mail:

DPO contact:

 

Commissioner: Mojca Prelesnik, Bachelor of Laws, Information Commissioner